The human resource department within any company, business, or organization is considered to be detrimental for the entire business. Its many processes and functions serve to be crucial for it provides everything from top-level talent to employee training. However, in order to function effectively, efficiently, and optimally, human resource departments must have the right resources and assets at their disposal. This is where Human Resources Integrated Systems (HRIS) come into play.

What is Human Resources Integrated System (HRIS)?

A Human Resources Integrated System (HRIS) or Human Resources Management System (HRMS) is a software that is specially designed for human resource functions that combine a variety of systems and processes to improve the management of human resources. These include features such as managing payroll, storing employee data, benefits administration, recording attendance, recruitment processing, and lots more, all to guarantee convenience in managing human resource processes. In addition to that, HRIS offers a means of keeping, obtaining, evaluating, managing, and dispensing data to a variety of business stakeholders.

Why do you need Human Resources Integrated System (HRIS)?

Human Resource Integrated System (HRIS) can benefit an organization in a variety of ways, and one of the most important functions of an HRIS is being able to boost the productivity and efficiency of a company’s human resources. This is done by improving and speeding up the processes done by human resource employees. Examples of these include making the process of managing resumes and background reviews a lot more efficient as well as improving productivity in terms of establishing payroll processing functions for efficient financial management. These processes would otherwise require many hours of manual labor nut HRIS makes everything more efficient with its automated processing system. Speaking of manual labor, HRIS can also eliminate the risk of human error by automating a lot of otherwise labor-oriented tasks. With HRIS, management becomes a lot easier as all the organization documents and files become organized and stored in a database that can easily be accessed by the members of the organization.

An HRIS is also made for centralizing data specifically for human resources. This means that you can conveniently find employee information in one database in contrast to keeping physical documents and files. Moreover, documents are usually kept in different locations and departments causing data duplication, something that can be avoided with HRIS by keeping everything in one database. In addition to that, because it stores all of the organization’s data in one place, HRIS can create a variety of reports and presentations based on this data. Examples include salary and incentive compensation information, a self-updating index of job openings, annual or monthly appraisal for employee performance, employee disciplinary actions, electronic copies of employee paperwork, and lots more.

As mentioned in the section above, HRIS can also be used for recruitment processes. HRIS systems currently have a refined interface that can be accessed both internally and externally. With this in mind, both current employees and potential job candidates can access the interface, meaning resumes and applications can be sent in very easily while simultaneously being conveniently accessed by the company’s hiring team. In addition to that, the organization’s hiring team as well as the manager can conduct searches by filtering information such as applicant location, educational attainment, skillset, etc.

An HRIS can also improve the management of a company’s employee benefits. The software can streamline the entire process by having employees or new hires register into employee plans. It will not only be monitored in an efficient manner, but will also be available for monitoring by the employees themselves. The software may also help employers manage employee training needs, such as both required and optional training. This happens if an employee goes and checks out a couple of training courses and subsequently requests courses of his or her choice for personal learning. When the course becomes available, the software can notify the employee as well as manage schedules to the employee can register and consequently complete the course or training. With this in mind, HRIS automatically manages the completion of training necessities as well as making it readily available for employees to register and complete.

If you own a business or are a major decision-maker in a company or organization, it might be time to implement a Human Resources Information System for your company, organization, or business. HRIS is an excellent way to save time and resources, keep your data organized, monitor employee performance, as well as make the recruitment process easier for your human resources team. If you’re considering investing in a Human Resources Information System, consider checking out Springboard Philippines, an organization that focuses on a variety of human resources services such as outsourcing executive search and system implementation such as HRIS.

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